GUIDELINES AND PROCEDURE TO BE FOLLOWED FOR GRANT OF SCRIBE (WRITER) AND/ OR EXTRA TIME FOR PHYSICALLY CHALLENGED/DISABLED CANDIDATES FOR WRITING COMPANY SECRETARIES EXAMINATIONS
8.1 Who is a Physically Challenged/ Physically Disabled Person?
8.1.1 An Orthopedically Challenged (OC) person has -
a. Minimum of 40% physical defect or deformity which causes interference with the normal functioning of bones, muscles, and joints, or
b. Locomotor disability, or
c. Any form of cerebral palsy.
8.1.2 Orthopedically Challenged person with Speech Impairment.
8.1.3 Deaf & Hearing Impaired (HI): The Deaf are those persons in whom the sense of hearing
is non-functional for ordinary purposes of life, i.e., total loss of hearing in both ears.
They do not hear; or understand sounds at all even with amplified speech. Hearing
impairment means loss of more than 60 decibels in the better ear in the conversational range of frequencies
8.1.4 Visually Challenged (Blindness or Low Vision) (VC) refers to a person who suffers from either of the following conditions:
(a) Total absence of sight;
(b) Visual acuity not exceeding 6/60 or 20/200 (Snellen) in the better eye with correcting lenses;
(c) Limitation of the field of vision sub-tending an angle of 20 degrees or worse and so certified by the Medical Board/doctor of not below the rank of Civil Surgeon/ Medical Superintendent of a Central or State Government Hospital/Medical College.
(d) A person with impairment of visual functioning even after treatment of
standard refractive correction but who uses or is potentially capable of using
vision for the planning or execution of a task with an appropriate assistive device.
8.2 Eligibility and Procedure for making request for a Scribe (i.e., Writer) and/or
Extra-Time:
8.2.1 A Physically Challenged / Disabled Student should make an application in the
prescribed form available on the website of the Institute seeking the help of a “Scribe”
and/or Extra-Time together with the following documentary evidence of at least forty
five days in advance from the date of commencement of Examination in which he/she intends to appear:
a. Disability Certificate issued by the Medical Board/doctor of not below the rank of
Civil Surgeon/ Medical Superintendent of a Central or State Government Hospital
/ Medical College, certifying the nature (permanent or temporary) and
percentage of disability and its duration affecting his/her ability and/or normal physical functions;
b. Letter of permission issued, if any, by Sr. Secondary Board/ University in 10th, Examination 10+2 or degree Examinations in which the candidate had appeared.
c. Permission granted by other reputed professional Institutes/Examining bodies
such as - UPSC, SSC, State Public Service Commission, etc., allowing such
the assistance of a Scribe and/or Extra-time in the earlier Examinations.
d. An attested full-size latest photograph depicting head to toes indicating the name of
the candidate on the backside of the photograph.
e. Application should be in the candidate’s own handwriting. In case the candidates
could not write, then his/her representative(s) should write and forward the application.
f. Any other document(s) in support of a request for grant of the facility of a Writer and/or Extra time as aforementioned.
8.3 Facilities and Concessions to a Physically Challenged/ Disabled Student:
8.3.1 The Institute/ Superintendent of Examination Centre shall arrange for the scribe/writer
as per the prescribed academic qualification to write the Examination on behalf of a
physically challenged candidate. In case, the candidate intends to bring his/her own
scribe he/she may be allowed to do so subject to the verification of educational qualification by the Centre Superintendent concerned.
8.3.2 The academic qualification of a ‘Scribe’ (Writer) to write the Examination on behalf of
a physically challenged student should be one grade lower than the qualification
required to enroll for appearing in CS Examination by the candidate.
8.3.3 Before commencement of the Examination, the ‘Scribe’ (Writer) shall submit a
suitable undertaking in the prescribed format confirming, that he/she fulfills the
above criteria, to the Superintendent of Examination Centre for onward transmission to the Institute.
8.3.4 Every candidate with a specified disability, whether using a scribe or not, shall be entitled
to 20 minutes extra time for every one hour of Examination.
8.3.5 The Institute shall pay a lump sum amount of Rs. 400/- as out-of-pocket expenses/honorarium per paper to a scribe or the amount decided by the Examination Committee from time to time.
8.3.6 In addition to the above, the following facilities shall also be provided to the candidates suffering from Dyslexia, Dysgraphia, and Dyscalculia:
(a) Concession for spelling mistakes;
(b) The cover page of the main Answer Book(s) of such candidates should be affixed
with the stamp “Dyslexia, Dysgraphia and Dyscalculia and/ or the paper written by a
scribe”.
(c) The Examiners of such candidates be instructed accordingly. Examination
8.4 Maximum Qualification of the Scribe (Writer)
The academic qualification of a Scribe to write the Examination on behalf of a physically
the challenged student should be one grade lower than the qualification required from the
a candidate enrolled for appearing in CS Examination, i.e.,
(i) For CSEET, the qualification of Scribe should be 10th Class or Matriculation or
pursuing 11th Class.
(ii) For Foundation Programme the qualification of Scribe should be 10th Class or
Matriculation or pursuing 11th Class.
(iii) For CS Executive Programme Examination, the qualification of Scribe should
be 12th Pass/10+2 Pass or more but lower than Graduation (Under Graduate)
and should not have completed or pursued CS, CA, CMA or LL.B.
(iv) For Professional Programme Examination, the qualification ofScribe should
be Graduation but should not be Post Graduate and should not have completed
or pursuing CS, CA, CMA, LLB, or Post Graduation Course in Commerce,
Management or Law Stream.
8.5 Duties and Responsibilities of Scribe (Writer)
(i) The scribe will read the questions for the candidate and write answers only as
per the dictation of the Examinee and the scribe shall not paraphrase,
translate, add emphasis, or embellish the dictation in any manner, i.e., the scribe
shall only transcribe what is dictated to him by the Examinee.
(ii) The scribe should be punctual, and careful and should act in the Exam as directed
by the candidate without wasting the time the candidate.
(iii) The scribe should not make any claim or accept any money or money’s worth
from the candidate. The honorarium to Scribe shall be paid by the Institute.
(iv) The scribe should not put the candidate in an emotional or stressful situation
during the period of Examination.
(v) Scribe should maintain distance with the candidate before and after the Exam and
not to exploit the candidate in any manner.
(vi) Scribe shall submit the required declaration/ acceptance in the prescribed format.
(vii) Scribe shall follow all instructions, guidelines, directions, etc. of the Institute in true letter and spirit.
(viii) Failure to follow the above may impact the result/enrollment of the candidate
apart from being booked under the use of unfair means in Examination.
8.6 Other important instructions for the Candidates (Examinees)
(i) In case the Scribe is provided by the Institute, the candidate shall be allowed to
meet the Scribe at least one day before the commencement of Examinations.
(ii) Candidate may be allowed to change the Scribe in case of emergency on the
written application of the candidate and its approval from the Institute.
(iii) The Institute will provide a Scribe thro’ Superintendent of Examination center, if a candidate insists to bring his/her own scribe he/she may be allowed to do so
subject to the verification of educational qualification by the Centre Superintendent concerned.
(iv) In case a candidate brings his/her own scribe, he/she should submit a self-declaration submitting that the qualification of the scribe is as per the
qualification permissible and in case of any concealment/misrepresentation of
fact, the candidate will be debarred from appearing in the Examination in
addition to other disciplinary action as per The Company Secretaries Regulations, 1982 as in force.
(v) The Centre Superintendent shall have the authority not to allow a particular
person to act ascribe/Writer, if he is satisfied that such a person does not fulfill the criteria for being a Scribe/writer.
(vi) Physically disabled candidates who had been granted the facility of writer’s
help/extra time in the previous CS Examination(s) and wish to avail of such
concession or assistance for writing the ensuring Examination are required to
apply again for each session of the Examination giving reference to communication
allowing such facilities granted in the past. In such cases, candidates are not
required to submit the attested copies of the requisite documents and full-size photographs.
(vii) It is clarified that in case of injuries or disablement of temporary nature such as
fracture in the arm, forearm, or dislocation of the shoulder, elbow, wrist, or any other
illness, the candidates are not eligible to seek any concession or assistance of writer and/or extra time.
(viii) The duly filled-in application on the prescribed form along with the supporting
documents, if any, should be sent to the Institute at the address given below at
least 45 days in advance from the date of commencement of Examination:
The Joint Secretary, Directorate of Examinations
The Institute of Company Secretaries of India
‘ICSI House’, C-37, Sector-62, Institutional Area
Noida – 201 309 (U.P.)
(ix) Communication regarding grant of writer’s help and/or extra time for writing
the Examinations are normally sent to the respective candidates before the
commencement of each session of Examination after the issue of Admit Cards/Roll Number.
(x) For quick disposal, the application for grant of writer’s help and/or extra time
should not be clubbed with any other query or correspondence.
The prescribed applications form for availing the facility of Scribe (Writer) and/or
grant of extra time can be downloaded from the website of the Institute: www.icsi.edu
at the URL given below: https://www.icsi.edu/webmodules/scribe_form.pdf
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