GRANT OF SCRIBE (WRITER) AND/OR EXTRA TIME TO PHYSICALLY CHALLENGED/PHYSICALLY DISABLED CANDIDATES IN COMPANY SECRETARIES EXAMINATIONS : ICSI LIVE UPDATE

GUIDELINES AND PROCEDURE TO BE FOLLOWED FOR GRANT OF SCRIBE

(WRITER) AND/OR EXTRA TIME TO PHYSICALLY

CHALLENGED/PHYSICALLY DISABLED CANDIDATES IN THE COMPANY SECRETARY'S EXAMINATIONS

(IN PURSUANCE TO THE ICSI GUIDELINES FOR SCRIBE (WRITER) AND/OR EXTRA TIME-2019)

1. Who is a Physically Challenged/ Physically Disabled Person?

1.1 An Orthopedically Challenged (OC) person has –

a) Minimum of 40% physical defect or deformity which causes interference with

the normal functioning of bones, muscles and joints, or

b) Locomotor disability, or

c) Any form of cerebral palsy.

1.2 Orthopedically Challenged person with Speech Impairment.

1.3 Deaf & Hearing Impaired (HI): The Deaf are those persons in whom the sense of

hearing is non-functional for ordinary purposes, i.e., total loss of hearing in

both ears. They do not hear or understand sounds at all even with amplified speech.

Hearing impairment means loss of more than 60 decibels in the better ear in the

conversational range of frequencies

1.4 Visually Challenged (Blindness or Low Vision) (VC) refers to a person who suffers

from either of the following conditions:

(a) Total absence of sight;

(b)Visual acuity not exceeding 6/60 or 20/200 (Snellen) in the better eye with

correcting lenses;

(c)Limitation of the field of vision sub-tending an angle of 20 degrees or worse and

so certified by a Medical Board OR Head of Department or Specialists/Sr.

Medical Officers of a State or Central Government Hospital; and

(d)A person with impairment of visual functioning even after treatment of standard

refractive correction but who uses or is potentially capable of using vision for

the planning or execution of a task with an appropriate assistive device.

2. Eligibility and Procedure for making request for a Scribe (i.e., Writer) and/or

Extra-Time:

2.1 A Physically Challenged / Disabled Student should make an application in the

prescribed form available on the website of the Institute seeking the help of a

“Scribe” and/or Extra-Time together with the following documentary evidence

at least forty-five days in advance from the date of commencement of

examination in which he/she intends to appear:

2.2 Disability Certificate issued by the Medical Board/doctor of not below the rank

of Civil Surgeon/ Medical Superintendent of a Central or State Government

Hospital /Medical College, certifying the nature (permanent or temporary) and

percentage of disability and its duration affecting his/her ability and/or the

normal physical functions; and

2.3 Letter of permission issued, if any, by Sr. Secondary Board/ University in 10th

,

10+2 or degree examinations in which the candidate had appeared.

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2.4 Permission granted by other reputed professional Institutes/examining bodies

such as ─ UPSC, SSC, State Public Service Commission, etc., allowing such

the assistance of a Scribe and/or Extra-time in the earlier examinations.

2.5 An attested full-size latest photograph indicating the name of the candidate on the

the backside of the photograph.

2.6 Application should be in the candidate’s own handwriting. In case the candidates

could not write, then their representatives should write and forward the

application.

2.7 Any other documents in support of a request for a grant of the facility of a Writer

and/or Extra time as aforementioned.

3. Facilities and Concessions to a Physically Challenged/ Physically Disabled

Student:

3.1 The Institute/ Superintendent of Examination Centre shall arrange the

scribe/writer as per the prescribed academic qualification to write the

examination on behalf of a physically challenged candidate. In case, the

candidate intends to bring his/her own scribe he/she may be allowed to do so

subject to the verification of educational qualification by the Centre

Superintendent concerned.

3.2 The academic qualification of a ‘Scribe’ (Writer) to write the examination on

behalf of a physically challenged student should be one grade lower than the

qualification possessed by the candidate enrolled for appearing in CS

Examination.

3.3 Before the commencement of the examination, the ‘Scribe’ (Writer) shall submit a

suitable undertaking in the prescribed format confirming, that he/she fulfils the

above criteria, to the Superintendent of Examination Centre for onward

transmission to the Institute.

3.4 Every candidate with a specified disability, whether using a scribe or not, shall be

entitled to 20 minutes extra time for every hour of examination.

3.5 The Institute shall pay a lump sum amount of Rs. 400/- as out of pocket

expenses/honorarium per paper to a scribe or the amount decided by the

Examination Committee from time to time.

3.6 In addition to the above, the following facilities shall also be provided to the

candidates suffering from Dyslexia, Dysgraphia and Dyscalculia:

(a) Concession for spelling mistakes;

(b) The cover page of the main answer book(s) of such candidates

should be affixed with the stamp “Dyslexia, Dysgraphia and

Dyscalculia and/ or the paper is written by a scribe”.

(c) The examiners of such candidates be instructed accordingly.

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4. Maximum Qualification of the Scribe (Writer)

The academic qualification of a Scribe to write the examination on behalf of a

the physically challenged student should be one grade lower than the qualification required

from the candidate enrolled for appearing in CS Examination, i.e.,

(i) For CSEET, the qualification of Scribe should be 10th Class or Matriculation or

pursuing 11th Class.

(ii) For Foundation Programme the qualification of Scribe should be 10th Class or

Matriculation or pursuing 11th Class.

(iii) For CS Executive Programme Examination, the qualification of Scribe should

be 12th Pass/10+2 Pass or more but lower than Graduation (Under Graduate)

and should not have completed or pursued CS, CA, CMA or LL.B.

(iv) For CS Professional Programme Examination, the qualification of Scribe should

be Graduation but should not be Post Graduate and should not have completed

or pursuing CS, CA, CMA, LLB or Post Graduation Course in Commerce,

Management or Law Stream.

5. Duties and Responsibilities of Scribe (Writer)

(i) The scribe will read the questions for the candidate and write answers only as

per the dictation of the examinee and the recorder shall not paraphrase, translate,

add emphasis or embellish the dictation in any manner, i.e., the writer shall only

transcribe what is dictated to him by the examinee.

(ii) The scribe should be punctual, and careful and should act in the exam as directed by

the candidate without wasting the time of the candidate.

(iii) The scribe should not make any claim or accept any money or money’s worth

from the candidate. The honorarium to Scribe shall be paid by the Institute.

(iv) The scribe should not put the candidate in emotional or stressful situations during

the period of examination.

(v) Scribe should maintain distance from the candidate before and after the exam and not

to exploit the candidate in any manner.

(vi) Scribe shall submit the required declaration/ acceptance in the prescribed

format.

(vii) Scribe shall follow all instructions, guidelines, directions etc. of the Institute in

actual letter and spirit.

(viii) Failure to follow the above may impact the result/enrollment of the candidate

apart from being booked under the use of unfair means in the examination.

6. Other important instructions for the Candidates (Examinees)

(i) In case the Scribe is provided by the Institute, the candidate shall be allowed to

meet the Scribe at least one day before the commencement of examinations.

(ii) Candidate may be allowed to change the Scribe in case of emergency on the

written application of the candidate and its approval from the Institute.

(iii) The Institute will provide Scribe thro’ Superintendent of Examination centre, if

candidate insists to bring his/her own scribe he/she may be allowed to do so

subject to the verification of educational qualification by the Centre

Superintendent concerned.

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(iv) In case the candidate brings his/her own scribe, he/she should submit a self-declaration submitting that the qualification of the scribe is as per the

qualification permissible and in case of any concealment of

fact/misrepresentation the candidate will be debarred from appearing in the

examination in addition to other disciplinary action as per The Company

Secretaries Regulations, 1982 as in force.

(v) The Centre Superintendent shall have the authority not to allow a particular

person to act as Scribe/Writer, if he is satisfied that such a person does not fulfil

the criteria for being a Scribe/writer.

(vi) Physically disabled candidates who had been granted the facility of writer’s

help/extra time in the previous CS examination(s) and wish to avail of such

concession or assistance for writing the ensuring examination are required to

apply again for each session of examination giving reference to communication

allowing such facility granted in the past. In such cases, candidates are not

required to submit the attested copies of the requisite documents and full size

photograph.

(vii) It is clarified that in case of injuries of disablement of temporary nature such as

fracture in the arm, forearm or dislocation of shoulder, elbow, wrist or any other

illness, the candidates are not eligible to seek any concession or assistance of

writer and/or extra time.

(viii) The duly filled-in application on the prescribed form along with the supporting

documents, if any, should be sent to the Institute at the address given below at

least 45 days in advance from the date of commencement of examination:

The Joint Secretary

Directorate of Examinations

The Institute of Company Secretaries of India

‘ICSI House’, C-37, Sector-62, Institutional Area

Noida – 201 309 (U.P.)

(ix) Communication regarding grant of writer’s help and/or extra time for writing

the examinations are normally sent to the respective candidates before the

commencement of each session of examination after the issue of Admit

Cards/Roll Number.

(x) For quick disposal, the application for a grant of writer’s help and/or extra time

should not be clubbed with any other query or correspondence.

The prescribed applications form for availing the facility of Scribe (Writer) and/or grant of

extra time can be downloaded from the website of the Institute: www.icsi.edu at the URL

given below: https://www.icsi.edu/webmodules/scribe_form.pdf